Servis assumed global project management for the event, encompassing creative concept, design, and technical design, as well as floorplan management to organize access, flows, and uses of each area. Technology, AV, sound, and lighting were integrated, along with interpreter booths and the Dicentis voting system, and event graphics were coordinated. In addition, coordination with the venue, production, logistics, setup, and dismantling were carried out.

In the session room area, a perimeter table was installed with individual conference microphones, floor-mounted support monitors displaying the official event branding, and national flags in the background. Lighting and audio were arranged to create a stable and orderly session environment, in line with the institutional character shown in the photographs.

The lounge area was designed with sofas, armchairs, and coffee tables, interior vegetation, and paneling featuring event graphics, creating a waiting and conversation space consistent with the institutional image.

A press briefing room was set up, as well as meeting rooms for delegations (with tables, chairs, and an institutional backdrop), catering to short meeting and appearance formats. The scope also included bar areas and registration and security areas, defined in the masterplan and coordinated with the venue for their proper operation.

At a technical level, the project integrated the AV, sound, lighting, interpreter booths, and the Dicentis voting system within the furniture and room layout, maintaining consistent graphics and signage throughout all spaces. Coordination with the venue and logistics ensured the supply and installation of all elements, and the set-up and dismantling were executed according to the defined plan.